Governance: who owns position management when Finance edits positions too?
We have position management switched on. HR creates positions, but Finance edits the budget and cost center on them directly in the system because they own the org budget. Predictably, positions drift — titles that don't match the job, FTE that doesn't match the budget line, vacancies that Finance closed but HR still recruits against. I don't think the answer is 'take Finance's access away'. How have people drawn this line cleanly?
- DN
Deepa NairFounding Member Split the fields, not the object. HR owns the position's job attributes (job profile, title, grade, FTE). Finance owns the financial attributes (cost center, budget, funding end date) via a controlled process, not direct edit. Lock the HR fields from the Finance security group and vice versa. The position stays one object with two owners of different columns.
- RA
Rana Al-MutairiFounding Member And agree a single 'position status' owner — usually HR — because that's the field that decides whether recruiting can act. Finance can request a freeze, HR sets the status. One writer for the field that triggers downstream action.
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